Guidelines and Policies

Getting Started

Getting Started: A Guide for new Records Officers

Compliance Checklist: GRAMA

Compliance Checklist: Utah Code 63A-12 (Records Management)

Administrator's Guide to Records Management

Glossary of Records and Information Management Terms

Paper Files Management


Local Government

Filing a Records Management Ordinance or Policy with State Archives

Government Records on Personal Devices (for local agencies)

Oaths of Office Filing Instructions


State Government

Email & Executive Correspondence Transfer Process for State Agencies

Google Vault FAQ for Utah's State Governmental Entities

Government Records on Personal Devices (for state agencies)

Oaths of Office Filing Instructions

Six Tips for Chief Administrative Officers



New Cumulative File Guide

Records Appraisal & Management Program (RAMP) Quick Disposition Guide


Certification Study Materials

Records Access and GRAMA Essentials

Records Management Essentials

Training Videos


Digital Records

Electronic Records Management Migration Guidelines

Email Management Guideline

Guideline for Managing Data When Using a Third-Party Vendor

Guideline for Preserving Records in Databases

Guide to Digital Imaging

Social Media Use Guideline for Government Agencies


Disaster Guidance

Guideline for Documenting Significant Events



A Clearly Unwarranted Invasion of Personal Privacy

Classifying Drafts

Effective Dispute Resolution Strategies

Fee waiver hearings

Sharing Records

What does GRAMA say about accessing police reports?

What does GRAMA say about fees?



Moving Guide Booklet for Records Officers

Moving Guide Flier for All Employees


Retention Schedule Guides

County Auditor's records

County Clerk's records

County Treasurer's records

Employee records

Higher Education records

Law Enforcement records

Payroll records

Utilities records


State Records Center

Records Center Quick-reference Card



Record Sharing Form for Governmental Entities

Sample Destruction Log and Records Inventory Templates


Administrative Rules Books


Page Last Updated September 29, 2023 .