State Agency Schedule 15
Public Affairs Records
Agency Commendation Files (SG 15-1)
These are awards, letters of commendation, or other forms of formal recognition for accomplishment received by an agency. These records may impart important information or observations about agency programs, operations, or accomplishments. They are not part of individual personnel files.
Permanent. Retain by agency for 5 years and then transfer to State Archives with authority to weed.
***Complaint / Informant Files (SG 15-2) UPDATED
Please refer to the state schedule for Complaint Investigation Files, SG 11-66.
***Press Releases (SG 15-8) UPDATED
Please refer to the state schedule for Public Relations Records. SG 1-69
Public Information Files (SG 15-7)
These are files of information which an agency collects on a particular topic and which relate to the agency's interaction with the public. Contents may include newspaper clippings, public opinion polls, studies and reports, or any other materials collected topically to assist the agency.
Retain for 1 year after close of file or completion of project and then destroy.
Public Presentations Files (SG 15-10)
Speeches, addresses, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies. The format selected may be paper, video tape, motion picture film, CD, DVD, etc.
Permanent. Retain by agency for 7 years and then transfer to State Archives with authority to weed.
Page Last Updated April 11, 2017 .