State Records Committee
The State Records Committee was established in 1992 by the Utah Legislature under the Government Records Access and Management Act (GRAMA), Utah Code § 63G-2-101 and follows Administrative Rule Title R35. Administrative Services, Records Committee regarding procedures.
The State Records Committee meets at least quarterly to approve the retentions and dispositions of record series generated by state and local government entities. Records retention schedules under review may be found here.
The State Records Committee also serves as an appeals board when access to records has been denied by the originating agency. Their decisions and orders are available online.
Next meeting: TBA, at the Utah State Archives, 346 South Rio Grande Street, Salt Lake City, UT. See the Public Notice Website for details, minutes, and scheduled hearings.
Search past decisions:
Current Hearing Requests
|Request Date||Case Title/Participants||Records Sought||Appeals Paperwork|
|November 9, 2015||Patrick Sullivan vs. Department of Corrections (#15-85)||Mr. Sullivan is appealing a fee waiver denial for multiple UDC staff member emails.||sullivan-vs-ago|
|July 28, 2015||Patrick Sullivan vs. Department of Corrections (#15-48)||Mr. Sullivan is appealing fee waiver denial and access to emails on server.||sullivan-vs-udc|
|December 23, 2015||Reginald Williams vs. Attorney General’s Office||
Mr. Williams is appealing the failure of the Attorney General’s Office to respond to his appeal requesting employee service history available in the Human Resource Enterprise database for 11 Attorney General Office employees.
|December 7, 2015||Azlen Marchet vs. Department of Public Safety||
Mr. Marchet is appealing access denial to his serology toxicology DNA results.
|October 16, 2015||Tammy Halvorson, Diamond Parking Services, LLC vs. State Tax Commission||Ms. Halvorson, Diamond Parking Services, LLC is appealing access denial for Motor Vehicle Information Account records.||halvorson-vs-taxcommission|
|December 7, 2015||Annie Knox, Salt Lake Tribune vs. Multiple universities/colleges||Salt Lake Tribune is appealing access denial by Utah’s eight separate public universities and colleges for a list of the names of students found responsible by their institutions for sexual or violent misconduct over the past 5 years (2010-2015), along with corresponding details about disciplinary action. The Attorney General’s Office will be combining and representing all eight universities and colleges.||knox-vs-university|
|December 15, 2015||Michael Clara vs. Salt Lake City School District||Mr. Clara is appealing access denial and fee waivers on five appeals sent to the Salt Lake City Board of Education.||clara-vs-slcsd|
|January 4, 2016||Helen Redd vs. Attorney General’s Office||Ms. Redd, on behalf of Marc Jensen, is appealing access denial to responsive records that support representations of the Office of the Attorney General.||redd-vs-ago|
Previous requests and responses may be viewed here.
To file an appeal with the Committee,
346 S. Rio Grande
Salt Lake City, UT 84101-1106
|David Fleming||Private Sector Records Manager|
|Doug Misner||State History Designee|
|Patricia Smith-Mansfield, chair||Governor's Designee|
|Holly Richardson||Citizen Representative|
|Marie Cornwall||Citizen Representative|
|Cindi Mansell||Political Subdivisions|
|Tom Haraldsen||News Media Representative|
Paul H. Tonks, Assistant Attorney General, serves as counsel to the Committee.