Utah Department of Administrative Services

Division of Archives & Records Service

State Records Committee

The State Records Committee meets at least quarterly to approve the retentions and dispositions of record series generated by state and local government entities. Records retention schedules under review may be found here.

The State Records Committee also serves as an appeals board when access to records has been denied by the originating agency. Their decisions and orders are available online.

Next meeting: Thursday, August 13, 9:00 am, at the Utah State Archives, 346 South Rio Grande Street, Salt Lake City, UT. See the Public Notice Website for details and minutes. See below for scheduled hearings.


Current Hearing Requests

Request Date Case Title/Participants Records Sought Appeals Paperwork
June 9, 2015 Gray Smith vs. Cottonwood Heights City, UT Mr. Gray is appealing the partial denial of requested copies and records of inquiries and City's investigations of improper communications. Emails from March 18 and 20, 2015 were not provided because of attorney client privileges. Gray-vs-Cottonwood Heights.pdf
June 8, 2015 Jason Behar vs. Department of Human Resource Management Mr. Behar is appealing the partial denial of "[a]ll records the state of Utah has with my name on it." DHRM partially denied access to witness statements, investigative records, and personal recommendations.  

Previous requests and responses may be viewed here.


To file an appeal with the Committee, write to:

Nova Dubovik
346 S. Rio Grande
Salt Lake City, UT 84101-1106
Phone: 801-531-3834
E-mail: ndubovik@utah.gov


Forms to be used for GRAMA requests and appeals


Annual Reports



Committee Members

Member Representing
David Fleming Private Sector Records Manager
Doug Misner State History Designee
Patricia Smith-Mansfield, chair Governor's Designee
Holly Richardson Citizen Representative
Marie Cornwall Citizen Representative
Blaine Breshears Political Subdivision Elected Official
Tom Haraldsen News Media Representative

Paul H. Tonks, Assistant Attorney General, serves as counsel to the Committee.