Utah Department of Administrative Services

Division of Archives & Records Service

State Records Committee

The State Records Committee meets at least quarterly to approve the retentions and dispositions of record series generated by state and local government entities. Records retention schedules under review may be found here.

The State Records Committee also serves as an appeals board when access to records has been denied by the originating agency. Their decisions and orders are available online.

Next meeting: TBA. See the Public Notice Website for details and minutes. See below for scheduled hearings.

Current Hearing Requests and Responses

Request Date Case Title/Participants Records Sought Appeals Paperwork
April 2 & 23, 2015 Karl Losee vs. UDC Is appealing the partial denial of email correspondences classified "private" from 18 UDC staff members during the time frame March 6, 2014, to January 9, 2015, and denial of emails from December 2009 to March 31, 2010, involving him and six UDC staff members listed on the GRAMA request. Losee vs. UDC
April 20, 2015 Patrick Sullivan vs. UDC Is appealing multiple denials for fee waivers of medical records. Sullivan vs. UDC
April 29, 2015 Kevin Opsahl, The Herald Journal vs. Utah State University Is appealing the university’s decision not to release all contracts between Maverik and Utah State University related to the corporate sponsorship and renaming of Romney Stadium. Opsahl vs. USU

Previous requests and responses may be viewed here.


To file an appeal with the Committee, write to:

Nova Dubovik
346 S. Rio Grande
Salt Lake City, UT 84101-1106
Phone: 801-531-3834
E-mail: ndubovik@utah.gov


Annual Reports



Committee Members

Member Representing
David Fleming Private Sector Records Manager
Doug Misner State History Designee
Patricia Smith-Mansfield, chair Governor's Designee
Holly Richardson Citizen Representative
Marie Cornwall Citizen Representative
Blaine Breshears Political Subdivision Elected Official
Tom Haraldsen News Media Representative

Paul H. Tonks, Assistant Attorney General, serves as counsel to the Committee.