Utah Department of Administrative Services

Division of Archives & Records Service

Series 384

Secretary of State Private companies incorporation record books

Dates: 1884-1919.

6 microfilm reelsSkip to Containers

These records are housed in the Utah State Archives' permanent storage room.

Scope and Content

These volumes record copies of certificates of incorporation issued to newly organized for-profit private corporations. Each certificate gives the company name, the date and name of the court/county where initial papers were filed, the court/county clerk's claim that the agreement and oaths had been filed, and a statement that the Secretary of State had received copies of the papers along with the clerk's certificate, all signed and dated by the Secretary.

Under the laws of the territorial legislature, individuals desiring to incorporate, were to file an agreement and oaths to that effect with the county probate court clerk. The agreement was to specify the nature and place of business, amount of stock to be issued, terms for officers, etc. Oaths and bonds for the officers were also to be filed with the county probate court clerk. The clerk then issued a certificate verifying that these papers had been filed. The certificate, together with copies of the papers, were then sent to the Territorial Secretary. The Secretary in turn issued a certificate of incorporation and completed the forms in these record books.

In 1887, the federal Edmunds-Tucker act invalidated the authority of the probate courts, and their responsibilities in terms of incorporation were assumed by the district courts. At statehood the papers were filed, and the initial certificate issued, by the county clerk. The Secretary of State continued to issue a certificate and complete a copy in these record books.

Arrangement

Volumes and entries are chronological by date filed with the Secretary. Volumes are labeled alphabetically during the territorial period and numerically after statehood.

Related Records

Incorporation index registers from the Secretary of State, Series 378, provides an alphabetical index to this series of record books.

Articles of incorporation amendment record books from the Secretary of State, Series 387, notes original incorporations which may be amended here.

Incorporation case files from the Department of Commerce. Division of Corporations and Commercial Code, Series 7184, contains the Secretary of State's copy of the articles of incorporation mentioned in this series.

Access Restrictions

This series is classified as Public.

Preferred Citation

Cite the Utah State Archives and Records Service, the creating agency name, the series title, and the series number.

Processing Note

Archivally processed by A.C. Cone in 1993. Microfilmed in 1994, with the original volumes destroyed following filming.

Finding Aids

Indexes: Volumes B and C have separate alphabetical indexes by first letter of the corporate name, covering from January 2, 1889 thru February 23, 1893. Indexes: Volume 1 has an alphabetical index at the beginning of the volume, covering from January 11, 1896 thru March 11, 1901. Indexes: Series 378, INCORPORATION INDEX REGISTERS may be used as an alphabetical index to this series,.

Indexing Terms

  • Business enterprises—Utah.
  • Incorporation—Utah.
  • Trade regulation—Utah.

Container List

REEL DESCRIPTION
1 Apr. 5, 1884-Dec. 26, 1888: Vol. A; Jan. 2, 1889-Mar. 12, 1891: Vol. B; Index to Vol. B; Mar. 15, 1891-Feb. 23, 1893: Vol. C; Index to Vol. C
2 Feb. 24, 1893-Jan. 4, 1896: Vol. D; Jan. 11, 1896-Mar. 11, 1901: Vol. 1; Mar. 11, 1901-Apr. 19, 1902: Vol. 2
3 Apr. 18, 1902-Aug. 16, 1904: Vol. 2 (Cont.); Aug. 16, 1904-May 8, 1907: Vol. 3; May 10, 1907-July 14, 1908: Vol. 4
4 July 14, 1908-July 30, 1909: Vol. 4 (Cont.); July 30, 1909-Jan. 26, 1912: Vol. 5; Jan. 26, 1912-June 9, 1913: Vol. 6
5 June 7, 1913-Feb. 2, 1915: Vol. 6 (Cont.); Feb. 3, 1915-Mar. 15, 1917: Vol. 7; Mar. 16, 1917-Jan. 7, 1918: Vol. 8
6 Jan. 4, 1918-Mar. 17, 1919