Utah Department of Administrative Services

Division of Archives & Records Service

Series 378

Secretary of State Incorporation index registers

Dates: 1880-1919.

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These records are housed in the Utah State Archives' permanent storage room.

Scope and Content

These registers list various companies to whom the Territorial Secretary or Secretary of State had issued certificates of incorporation. They were created to help access other series of record books, incorporation case files, etc. The registers include building and loan associations, insurance firms, religious associations, and a wide range of other private businesses. At times, a later index will repeat at least part of the information in earlier registers. The last two volumes are the most comprehensive and should be consulted first when searching for information on a particular company; companies missed in those volumes might be mentioned in an earlier index.

The earliest book contains four sections. The first is a chronological listing of firms, arranged by their filing date. The list provides business name, where incorporated, number of shares, value of shares, place of business, filing dates, and remarks. The list was begun in 1880, but only continued into 1883.

After the initial listing, two sections with alphabetical tabs provide alphabetized listings of private businesses and building and loan associations, excluding insurance companies. These sections give the name of the company, filing date, and the record book in which a copy of the certificate of incorporation was entered. When the pages allotted for a tabbed letter were filled in the second section, entries were continued into the appropriately lettered spot in the third section. These sections cover the period from 1880 to 1896. For those entered by early 1883, locating the date in the first section will provide additional information on the company's stock, place of business, etc. The fourth section also has alphabetical tabs and is similar to the second and third sections, but provides alphabetized listings only for insurance companies (both fire and life). The name and filing date are given. Again, for those entered by early 1883, more information on the company can be located in the first chronological listing.

Volume 0 has columns for the entry of number, name, amount capital stock, date filed, record book number and page, principle place of business, and remarks. The remaining volumes have basically the same categories, but filing case number and docket number replace "number" and, by volume 3, the "principle place of business" and "remarks" headings have been replaced by the more specific "where incorporated" and "instrument filed" headings, respectively.

Volume 1 includes at least some, but not all, of the information also recorded in the territorial volume and volume 0. Volume 3 includes at least some of the information recorded in all the preceding volumes. The same is true of the last two unnumbered volumes which repeat alphabetized listings from earlier volumes as well as new entries.

Arrangement

Volumes are arranged chronologically. In the first volume, the initial listing is chronological by certificate of incorporation filing date. Other lists are alphabetized by the first letter of the company name, thereunder chronologically. Volume 0 is arranged alphabetically by first letter, thereunder chronological by filing date. The remaining volumes are alphabetical by the first two letters, thereunder chronological.

Related Records

Fire insurance companies certificate record book from the Territorial Secretary, Series 379, records copies of certificates of incorporation for fire insurance companies listed in the last section of the territorial volume here.

Private companies incorporation record books from the Secretary of State, Series 384, contains copies of certificates of incorporation for companies indexed here.

Religious organizations incorporation record book from the Secretary of State, Series 385, contains copies of certificates of incorporation for religious organizations indexed here.

Foreign companies incorporation record book from the Secretary of State, Series 386, contains copies of certificates of incorporation for out-of-state companies indexed here.

Articles of incorporation amendment record books from the Secretary of State, Series 387, records amendments to incorporations indexed here.

Building and loan association incorporation certificate record book from the Territorial Secretary, Series 6218, contains copies of the certificates for building and loan associations, 1890-1892, noted in the middle section of the territorial volume here.

Insurance companies list from the Territorial Secretary, Series 6222, also notes the name and initial filing date for insurance companies from 1887-1890.

Incorporation case files from the Department of Commerce. Division of Corporations and Commercial Code, Series 7184, contain copies of articles of incorporation and related papers by the docket numbers listed here.

Access Restrictions

This series is classified as Public.

Preferred Citation

Cite the Utah State Archives and Records Service, the creating agency name, the series title, and the series number.

Processing Note

Archivally processed by A.C. Cone, November 1993. Microfilmed in April 1995 with the hard copy destroyed following filming as it lacked intrinsic value.

Indexing Terms

  • Incorporation—Utah.
  • Savings and loan associations—Utah.
  • Corporations, Religious—Utah.

Container List

REEL DESCRIPTION
1 1880-1896: Vol. A; 1896-1901: Vol. O; 1880-1907: Vol. 1
2 1907-1910: Vol. 2; 1880-1913: Vol. 3
3 1880-1919, A-L; 1880-1919, M-Z