Utah Department of Administrative Services

Division of Archives & Records Service

Series 1532

District Court (First District : Cache County) Probate case files

Dates: i 1864-

15.00 cubic feet and 199 microfilm reelsSkip to Containers

These records are housed in the Utah State Archives' permanent storage room.

Historical Note

An agency history is available.

Scope and Content

Probate case files from the First District Court in Cache County primarily involve the probate of estates for deceased persons and guardianship for minors and incompetent persons. Probate is judicial oversight of property in transition. Probate of estates is the process by which a deceased person's property is identified and maintained, his debts and taxes paid, and then remaining property distributed to beneficiaries as specified in a will or as required by law for persons who die intestate (without a will). In guardianship cases probate is the establishment of a guardian for minors or incompetent adults who hold property that needs management. In addition to probate these case files also include name changes and some adoptions.

Utah's Territorial Assembly established original jurisdiction over the probate of estates and the guardianship of incompetent persons with county probate courts in 1852 (An Act in Relation to the Judiciary. Acts, Resolutions, and Memorials passed by the First Annual, and Special Sessions of the Legislative Assembly. Great Salt Lake City, 1852, Brigham H. Young, Printer. pp. 38-48). That jurisdiction transferred to the probate divisions of District Courts when County Probate Courts were abolished at statehood.

The probate process includes three parts. First, a petitioner must file with the court the documents necessary to have the court appoint a representative. Documents relating to this process include wills, petitions, letters of administration, bonds, etc., and a court order appointing an administrator, executor, or guardian. Second, the appointed representative does all that is necessary to manage the property through the period of transition. Documents filed here might include a court order appointing appraisers, notices to creditors, estate inventories, various kinds of financial statements, receipts, bills, and the court-appointed representative's final report. Finally, when all requirements have been met, such as all bills paid or a minor has become of age, the court mandates a final settlement and releases the representative from any further responsibility.

The Territorial Legislature made provision for formal adoptions in 1884 and assigned jurisdiction to County Probate Courts (Compiled Laws of Utah, vol. II, 1888, part 5, chapter 4). Adoption case files include a formal petition, documents supporting the petition and the court's final decree. In this series adoption case files begin in 1893. Whereas early adoptions were open to the public and sometimes published in the newspaper, adoptions later became private. Most adoption records in this series are closed to public access (see access restrictions note). In addition to probate and adoption, case files this series also include official name changes.

Arrangement

Numerical by consecutive case number

The Cache County probate case files are arranged numerically by consecutive case number. Evidently numbers began to to assigned approximately 1914. Cases filed in the district court since statehood as well as some originally filed with the Cache County Probate Court (1881-1896) presumably were assigned numbers according to the date of filing. These cases have logical case numbers at the beginning of the numbering scheme, however, over 60 territorial cases from 1864-1893 were initially overlooked. These were assigned numbers 1226-1289. Case numbers 1288-1473 were not assigned.

Research Note

Evidently numbers began to be assigned approximately 1914. Cases filed in the district court since statehood as well as some originally filed with the Cache County Probate Court (1881-1896) presumably were assigned numbers according to the date of filing. These cases have logical numbers at the beginning of the numbering scheme, however, over 60 territorial cases from 1864-1893 were initially overlooked. These were assigned numbers 1226-1289. Case numbers 1288-1473 were not assigned. Reference service on probate cases filed from 1970 to the present is provided by the Cache County District Court Clerk.

Related Records

Probate record books from the District Court (First District : Cache County), Series 767, document proceedings in probate cases.

Adoptions from the District Court (First District : Cache County), Series 13838, include adoption case files, which are sealed, which were removed from the probate case files at the time of filming.

Probate index from the District Court (First District : Cache County), Series 22659, records the names of parties in probate actions and provides assigned estate numbers.

Probate registers of actions from the District Court (First District : Cache County), Series 22724, record case numbers as well as a summary of actions filed in probate cases.

Probate minute/record books from the District Court (First District : Cache County), Series 22905, include a daily record of documents filed and actions taken with regard to probate matters.

Custody History

The Cache County Clerk was constitutionally designated as ex-officio clerk of First District Court in and for Cache County until 1989 when the state assumed full financial and administrative responsibility for the district court. At that time a new court clerk was appointed. The district court clerk transferred probate case files to the state archives in May 1994.

Additional Forms

This series is available on microfilm.

Access Restrictions

This series is classified as Exempt: Judicial records are public unless restricted under rules of civil procedure (UCA 63G-2-301-[1][f]). Included are custody proceedings, guardianship files, minutes, & probate records. Wills are generally considered private data until probate.

Preferred Citation

Cite the Utah State Archives and Records Service, the creating agency name, the series title, and the series number.

Gaps in Series

A target on reel 35 incorrectly lists as missing cases 1288-1473. Cases numbers 1288-1473 were not assigned, resulting in an apparent 185-case number gap.

Processing Note

Case files were designated as a permanent record by Records Disposition Request 1979-52, which also authorized microfilming and destruction of the original records. The records retention policy of the Utah Judicial Council reprinted in the 1983 state retention schedule first specified a nine-year retention before microfilming. Microfilming of cases 1-34 by the Utah State Archives was completed in July 2001. Filming of the bulk of the probate case files by Utah Correctional Industries (UCI) took place between June 1994 and December 1996. Adoption case files (which are sealed for 100 years) were removed during filming and transferred to a new series. The probate case files were archivally processed by W. Glen Fairclough, Jr., in May 2000.

Finding Aids

Other: a research guide entitled "Court/Judicial Records in the Utah State Archives" is available for patron use. Indexes: the probate index (series 22659) and the probate register of actions (series 22724) serve as indices to the probate case files, covering from 1894 thru 1966.

Indexing Terms

  • Executors and administrators--Utah--Cache County.
  • Court records--Cache County (Utah).
  • Probate records--Cache County (Utah).
  • Adoption--Cache County (Utah).
  • Guardian and ward--Cache County (Utah).
  • Cache County (Utah)--Trials.

Container List

REEL BOX DATE DESCRIPTION
197 1 1883 1-18
198 1 1883 19
198 2 1883-1884 20-34
1 3 1884-1885 35-46
2 3 1885 47-49
2 4 1885-1886 50-67
3 4 1886 68-69
3 5 1886-1888 70-89
4 5 1888 90-93
4 6 1888-1889 94-120
5 6 1889 121-125
5 7 1889-1890 126-140
6 7 1890 141-142
6 8 1890-1892 143-179
6 9 1890-1892 180-201
7 9 1892 201-206
7 10 1892-1893 207-240
7 11 1893 241-274
7 12 1893-1895 275-300
8 13 1895-1896 301-326
9 13 1896 328-330
9 14 1896-1897 331-365
10 14 1897 366-375
10 15 1898 376-405
11 N/A 1899-1900 406-439
12 N/A 1900 440-473
13 N/A 1900-1901 473-511
14 N/A 1901-1902 512-543
15 N/A 1902 544-567
16 N/A 1902 568-572
17 N/A 1902-1903 572-593
18 N/A 1903 593-625
19 N/A 1903-1904 626-636
20 N/A 1904 636-662
21 N/A 1904-1905 662-689
22 N/A 1905 690-709
23 N/A 1905-1906 710-739
24 N/A 1906-1907 740-783
25 N/A 1907-1908 784-827
26 N/A 1908 828-869
27 N/A 1908-1909 871-910
28 N/A 1909 910-939
29 N/A 1909-1910 940-976
30 N/A 1910-1911 977-1019
31 N/A 1911 1020-1065
32 N/A 1911-1913 1066-1130
33 N/A 1913 1131-1183
34 N/A 1913-1914 1184-1225
35 N/A 1914 1226-1255
35 15 1914 1256-1289
35 N/A 1914-1915 1290-1492
36 N/A 1915 1493-1516
37 N/A 1915 1517-1544
38 N/A 1915 1545-1576
39 N/A 1915-1916 1577-1614
40 N/A 1916 1615-1622
41 N/A 1916-1917 1623-1659
42 N/A 1917-1918 1660-1698
43 N/A 1918 1698-1737
44 N/A 1918 1738-1774
45 N/A 1918 1775-1804
46 N/A 1919 1805-1838
47 N/A 1919 1839-1885
48 N/A 1919 1886-1924
49 N/A 1919-1920 1925-1955
50 N/A 1920 1956-1997
51 N/A 1920 1998-2033
52 N/A 1920-1921 2034-2081
53 N/A 1921 2082-2120
54 N/A 1921 2121-2135
55 N/A 1921-1922 2136-2172
56 N/A 1922 2173-2223
57 N/A 1922-1923 2224-2262
58 N/A 1923 2263-2298
59 N/A 1923-1924 2299-2336
60 N/A 1924 2337-2375
61 N/A 1924-1925 2376-2395
62 N/A 1925 2396-2431
63 N/A 1925 2431-2454
64 N/A 1925-1926 2455-2491
65 N/A 1926 2492-2532
66 N/A 1926-1927 2533-2587
67 N/A 1927-1928 2588-2634
68 N/A 1928 2636-2677
69 N/A 1928-1929 2677-2724
70 N/A 1929 2724-2732
71 N/A 1929 2733-2766
72 N/A 1929 2767-2800
73 N/A 1929-1930 2801-2832
74 N/A 1930 2833-2869
75 N/A 1930-1931 2870-2906
76 N/A 1931 2907-2949
77 N/A 1931-1932 2950-2990
78 N/A 1932 2991-3000
79 N/A 1932 3001-3043
80 N/A 1932-1933 3043-3080
81 N/A 1933 3081-3128
82 N/A 1933-1934 3129-3166
83 N/A 1934 3167-3208
84 N/A 1934 3209-3248
85 N/A 1934-1935 3249-3280
86 N/A 1935 3281-3322
87 N/A 1935 3323-3361
88 N/A 1935-1936 3362-3393
89 N/A 1936 3394-3437
90 N/A 1936 3438-3467
91 N/A 1936-1937 3469-3506
92 N/A 1937 3507-3546
93 N/A 1937 3547-3585
94 N/A 1937-1938 3586-3618
95 N/A 1938 3619-3644
96 N/A 1938 3645-3686
97 N/A 1938-1939 3687-3722
98 N/A 1939 3723-3755
99 N/A 1939-1940 3756-3794
100 N/A 1940 3795-3839
101 N/A 1940 3840-3878
102 N/A 1940-1941 3880-3913
103 N/A 1941 3914-3952
104 N/A 1941-1942 3953-3997
105 N/A 1942 3998-4045
106 N/A 1942 4040
107 N/A 1942-1943 4046-4091
108 N/A 1943 4092-4124
109 N/A 1943-1944 4124-4170
110 N/A 1944 4171-4205
111 N/A 1944 4206-4250
112 N/A 1944-1945 4251-4290
113 N/A 1945 4291-4331
114 N/A 1945 4332-4370
115 N/A 1945-1946 4371-4386
116 N/A 1946 4386-4407
117 N/A 1946 4408-4439
118 N/A 1946 4440-4459
119 N/A 1946 4460-4484
120 N/A 1946-1947 4485-4512
121 N/A 1947 4513-4546
122 N/A 1947 4547-4566
123 N/A 1947 4567-4582
124 N/A 1947 4583-4610
125 N/A 1947 4611-4632
126 N/A 1947-1948 4633-4656
127 N/A 1948 4657-4685
128 N/A 1948 4686-4718
129 N/A 1948 4719-4747
130 N/A 1948-1949 4748-4788
131 N/A 1949 4789-4814
132 N/A 1949 4815-4835
133 N/A 1949 4836-4866
134 N/A 1949 4867-4895
135 N/A 1949-1950 4896-4931
136 N/A 1950 4932-4958
137 N/A 1950 4959-4982
138 N/A 1950-1951 4983-5019
139 N/A 1951 5020-5024
140 N/A 1951 5024-5059
141 N/A 1951 5060-5090
142 N/A 1951-1952 5091-5121
143 N/A 1952 5122-5186
144 N/A 1952 5187-5213
145 N/A 1952-1953 5214-5237
146 N/A 1952-1953 5238-5268
147 N/A 1953 5269-5293
149 N/A 1953 5294-5314
150 N/A 1953 5315-5341
151 N/A 1953-1954 5342-5361
152 N/A 1954 5362-5388
153 N/A 1954 5389-5410
154 N/A 1954 5411-5430
155 N/A 1954-1955 5431-5450
156 N/A 1955 5452-5482
157 N/A 1955 5483-5528
158 N/A 1955 5530-5553
159 N/A 1955-1956 5554-5577
160 N/A 1956 5578-5605
161 N/A 1956 5606-5632
162 N/A 1956 5633-5663
163 N/A 1956-1957 5664-5700
164 N/A 1957 5701-5726
165 N/A 1957 5727-5747
166 N/A 1957 5748-5775
167 N/A 1957-1958 5776-5807
168 N/A 1958 5808-5838
169 N/A 1958 5839-5860
170 N/A 1958 5861-5887
171 N/A 1958-1959 5888-5920
172 N/A 1959 5921-5946
173 N/A 1959 5947-5977
174 N/A 1959-1960 5978-6009
175 N/A 1960 6010-6033
176 N/A 1960 6034-6058
177 N/A 1960 6059-6113
178 N/A 1961 6114-6159
179 N/A 1961 6160-6219
180 N/A 1961-1962 6219-6276
181 N/A 1962 6276-6322
182 N/A 1962-1963 6322-6371
183 N/A 1963 6373-6428
184 N/A 1963-1964 6429-6482
185 N/A 1964 6483-6537
186 N/A 1964 6538-6587
187 N/A 1964-1965 6588-6653
188 N/A 1965 6654-6710
189 N/A 1965-1966 6711-6752
190 N/A 1966 6752-6831
191 N/A 1966-1967 6833-6907
192 N/A 1967-1968 6907-6989
193 N/A 1968 6992-7020
194 N/A 1968 7021-7087
195 N/A 1968-1969 7088-7141
196 N/A 1969-1970 7142-7214