Utah Department of Administrative Services

Division of Archives & Records Service

Series 15274

Department of Administrative Services. State Records Committee Minutes

Dates: 1971-

0.35 cubic foot and 1 microfilm reel and 1 microfiche setSkip to Containers

These records are housed in the Utah State Archives' permanent storage room.

Scope and Content

These minutes provide a written record of meetings held by the State Records Committee. The committee must meet at least once every three months and is responsible for reviewing and approving retention schedules and for hearing appeals regarding the denial of access to information by agencies. The duties of the State Records Committee are outlined in UCA 63-2-502 (1995). The minutes note the date, time, and location of the meeting; identify members present and not present; and present a summary of statements, discussions, motions, and the votes of individual members regarding the approval of retention schedules and other administrative matters. The minutes may include a copy of the agenda and of a change letter that lists series for which committee members have requested a change. Beginning in December 1997, the minutes also contain a summary of witnesses' statements and of evidence presented to the State Records Committee during the Appeal Hearing. Minutes are kept as required by the Open and Public Meetings Act, UCA 52-4-7 (1978).

Arrangement

Chronological by date of meeting

Related Records

Meeting audio recordings from the Department of Administrative Services. State Records Committee, Series 20324, are the source for written minutes.

Additional Forms

This series is available on microfilm.

This series is available online as part of the Utah State Archives Digital Archives.

Access Restrictions

Microfiche holdings require staff assistance due to fewer reference copies. Handle masters under supervision.

Preferred Citation

Cite the Utah State Archives and Records Service, the creating agency name, the series title, and the series number.

Processing Note

Microfiche processed by Rebekkah Shaw under the National Historical Publications and Records Commission grant to the Utah State Archives and Records Services for the Utah Microfiche Backlog Project (Grant No.: NAR10-RB-50086-10).

Processing Note

This series was processed by Chase Kirkham in July 2011.

Finding Aids

Indexes: Minutes index, covering from 1971 thru 1996.

Indexing Terms

  • Public records--Law and legislation--Utah

Container List

REEL FICHE-SET BOX FOLDER DESCRIPTION
1 1 none none 1971-1982
1 none none none 1983-1996
none none 1 1 1992 Sep 30-Dec 15
none none 1 2 1994 Mar 2-Mar 2
none none 1 3 1997 Jan 15-Dec 16
none none 1 4 1998 Feb 11-Dec 15
none none 1 5 1999 Feb 16-Dec 15
none none 1 6 2000 Jan 12-Nov 29
none none 1 7 2001 Jan 10-Dec 12
none none 1 8 2002 Jan 9-Jul 10
none none 1 9 2003 Jan 8-Nov 20
none none 1 10 2004 Jan 15-Dec 13
none none 1 11 2005 Jan 13-Dec 8
none none 1 12 2006 Feb 9-Dec 14
none none 1 13 2007 Jan 11-Dec 13
none none 1 14 2008 Jan 10-Dec 11
none none 1 15 2009 Jan 8-Dec 10
none none 1 16 1971 Jul 15-1996 Dec 17; Index