Utah Department of Administrative Services

Division of Archives & Records Service

State Agency Schedule 3 Cartographic Records

 

 

Cartographic Records (Item 3-1)

Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps, charts, aerial photographs, globes, models, raised relief maps, and geographic information systems.

Retention

Permanent. Retain by agency until administrative need ends and then transfer to State Archives with authority to weed.

Suggested Primary Designation

Public.

Suggested Secondary Designation

Protected.

(Approved 06/06)

 

Cartographic Working Files (Item 3-2)

Cartographic records which do not include the officially designated record copy of maps created by an agency. These records may include reference copies and working information compiled during the creation of an agency's maps.

Retention

Retain by agency until administrative need ends and then destroy.

Suggested Primary Designation

Public.

Suggested Secondary Designation

Protected.

(Approved 06/06)