Utah Department of Administrative Services

Division of Archives & Records Service

State Agency Schedule 14 Property Records

 

 

Real Property Sale Files (Item 14-3)

Records which document the transfer of state owned real estate to non-state ownership, whether by transfer, trade, sale, or donation.

Retention

Permanent. Retain by agency for 6 years after a deed of sale is recorded and then transfer to State Archives with authority to weed.

Suggested Primary Designation

Public.

(Approved 07/90)

 

Right of Way Records (Item 14-5)

These records document both the acquisition of property for the purpose of right of way projects and the sale of surplus property after project completion. Information may include a description of the property, property appraisal, offer to purchase, statement of compensation, copies of contracts, agent log, payment closing statements, maps and plat.

Retention

Permanent. May be transferred to the State Archives.

(Approved 06/15)

 

Surplus Property Case Files (Item 14-4)

Records which document the sale, disposal, or surplus of personal property These files may comprise of invitations, bid acceptances, lists of materials, evidence of sales, and related correspondence.

Retention

Retain for 6 years and then destroy.

Suggested Primary Designation

Public.

Suggested Secondary Designation

Private:Name, phone number, and address of customer

(Approved 07/90)

 

Surplus Property Forms (Item 14-1)

Any completed forms required by the Division of Surplus Property to dispose of property an agency wishes to surplus.

Retention

Retain by Division of Surplus Property for 2 years after final disposition of property and then destroy.

Suggested Primary Designation

Public.

(Approved 04/06)