Utah Department of Administrative Services

Division of Archives & Records Service

School District Schedule 2 Bonds and Bonding Records

 

BOND REGISTRATION FILES (Item 2-4)

These are the issuing agent's copies of bond registration stubs.

RETENTION

Retain for 3 years after expiration of bonds and then destroy.

SUGGESTED PRIMARY DESIGNATION

Public.

(Approved 12/96)

BOND ISSUE FILES (Item 2-1)

These files document the implementation of significant school district bonds. These files include authorizations supporting financial data, contracts or sales agreements, destruction certificates, and sample copies of bonds sold as evidence of school district indebtedness.

RETENTION

Retain for 10 years after expiration of bond and then destroy.

SUGGESTED PRIMARY DESIGNATION

Public.

(Approved 12/96)

BOND REDEMPTION AND DESTRUCTION CERTIFICATES (Item 2-2)

These are certificates sent to the school district by the paying agent which track pay and destruction of bond coupons.

RETENTION

Retain for 3 years after expiration of bonds and then destroy.

SUGGESTED PRIMARY DESIGNATION

Public.

(Approved 12/96)

BOND REDEMPTION REGISTERS (Item 2-3)

These are registers used to record the redemption of coupons for school districts. Most districts do not create these registers.

RETENTION

Retain for 3 years and then destroy.

SUGGESTED PRIMARY DESIGNATION

Public.

(Approved 12/96)

BONDS, NOTES AND COUPONS PAID FILES (Item 2-5)

These are the actual bonds and coupons redeemed throughout the lifetime of the bond. Many school districts no longer receive copies.

RETENTION

Retain for 1 year and then destroy.

SUGGESTED PRIMARY DESIGNATION

Public.

(Approved 12/96)

GENERAL OBLIGATION BONDS (Item 2-6)

These issued bonds may be payable from any financial resources of the school district. They constitute a full general obligation of the school district for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the school board (UCA 17-17-1 (1995)).

RETENTION

Retain for 3 years after being paid or cancelled and then destroy.

SUGGESTED PRIMARY DESIGNATION

Public.

(Approved 12/96)

TAX ANTICIPATION NOTES (Item 2-7)

These notes document the borrowing of money by local school boards in anticipation "of the collection of taxes or other revenue of the school district as long as it complies with the Utah Municipal Bond Act" (UCA 53A-18-101 (1995).

RETENTION

Retain for 1 year and then destroy.

SUGGESTED PRIMARY DESIGNATION

Public.

(Approved 12/96)