Utah Department of Administrative Services

Division of Archives & Records Service

School District Schedule 15 School Board Records

 

***Board Agenda (Item 15-1) OBSOLETE

Please refer to the state schedule for Open Meeting Minutes and Public Materials. SG 1-59

 

***Board Exhibit Files (Item 15-5) OBSOLETE

Please refer to the state schedule for Open Meeting Minutes and Public Materials. SG 1-59

 

***Board Meeting Tape Recordings (Item 15-7) OBSOLETE

For open meetings, please refer to the state schedule Open Meeting Recordings. SG 1-65

For closed meetings, please refer to the state schedule Closed Meeting Records. SG 1-60

 

***Board Minutes (Item 15-2) OBSOLETE

Please refer to the state schedule for Open Meeting Minutes and Public Materials. SG 1-59

 

Election Ballots (Item 15-6)

These are the official ballots cast by voters in school district bond elections. They shall be preserved "for at least 22 months after an election . . . destroy them without opening or examining them" (UCA 20A-4-202(2)(a) (1995).

Retention

Retain for 22 months after the election or until time has expired during which ballots could be contested (UCA 20A-4-202(2) (1995) and then destroy.

Suggested Primary Designation

Exempt:UCA 20A-4-106(2008); and 20A-4-401.

(Approved 12/97)

 

Oaths of Office (Item 15-3)

These records are the official oaths of the school board members, superintendents, business officials, and members appointed to advisory boards. They are used to verify that oaths were administered in accordance with the Utah State Constitution (Art. IV, Sec. 10). Before entering into the duties of all elected and appointed officials "shall take and subscribe to a specified oath or affirmation."

Retention

Permanent. May be transferred to the State Archives.

Suggested Primary Designation

Public.

(Approved 12/97)

 

Petitions (Item 15-4)

These files contain the formal written petitions from school district residents submitted to the school board proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners.

Retention

Retain for 5 years after issue resolved or final decision made and then transfer to the State Archives with authority to weed.

Suggested Primary Designation

Public.

(Approved 12/97)