Utah Department of Administrative Services

Division of Archives & Records Service

County Schedule 7 Payroll Records

 

 

***ADMINISTRATIVE PAYROLL REPORTS (Item 7-1) OBSOLETE

Please refer to the state schedule for Payroll Post Processing Records, SG 10-31.

 

BUDGET AUTHORIZATION REFERENCE FILES (Item 7-2)

These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.

Retention

Retain until superseded and then destroy.

Suggested Primary Designation

Private.

Suggested Secondary Designation

Public:Utah Code 63G-2-301 (1)(b) (2008)

(Approved 06/91)

 

***DEDUCTIONS AND OTHER EARNINGS REGISTERS (Item 7-3) OBSOLETE

Please refer to the state schedule for Payroll Processing Records, SG 10-30.

 

***EMPLOYEE EARNINGS HISTORY FILES (Item 7-4) OBSOLETE

Please refer to the state schedule for Payroll Processing Records, SG 10-30, or Employee Wage History Records, SG 10-32.

 

***FLEXTIME ATTENDANCE RECORDS (Item 7-5) OBSOLETE

Please refer to the State schedules for Timekeeping Records, SG 10-29.

 

***GARNISHMENT RECORDS (Item 7-6) OBSOLETE

Please refer to the state schedule for Payroll Processing Records, SG 10-30.

 

***INCOME TAX EXEMPTIONS AND WITHHOLDING FILES (Item 7-7) OBSOLETE

Please refer to the state schedule for Payroll Processing Records, SG 10-30.

 

***INDIVIDUAL AUTHORIZED ALLOTMENTS FILES (Item 7-8) OBSOLETE

Please refer to the state schedule for Payroll Processing Records, SG 10-30.

 

***INSURANCE DEDUCTION FILES (Item 7-9) OBSOLETE

Please refer to the state schedule for Payroll Processing Records, SG 10-30.

 

***LEAVE ADJUSTMENT REPORT (Item 7-10) OBSOLETE

Please refer to the State schedules for Timekeeping Records, SG 10-29.

 

***LEAVE APPLICATION FILES (Item 7-11) OBSOLETE

Please refer to the State schedules for Timekeeping Records, SG 10-29.

 

***LEAVE DATA FILES (Item 7-12) OBSOLETE

Please refer to the State schedules for Timekeeping Records, SG 10-29.

 

***PAYROLL REGISTER (Item 7-13) OBSOLETE

Please refer to the state schedule for Employee Wage History Records, SG 10-32.

 

***RETIREMENT BENEFITS ASSISTANCE FILES (Item 7-14) OBSOLETE

Please refer to the State schedules for Timekeeping Records, SG 10-29.

 

***RETIREMENT FILES (Item 7-15) OBSOLETE

Please refer to the State schedules for Timekeeping Records, SG 10-29.

 

***SAVINGS BOND PURCHASE RECORDS (Item 7-19) OBSOLETE

Please refer to the state schedule for Payroll Processing Records, SG 10-30.

 

***SAVINGS BOND PURCHASE SUMMARY REPORT (Item 7-20) OBSOLETE

Please refer to the state schedule for Payroll Processing Records, SG 10-30.

 

***TAXABLE WAGE EARNING REPORTS (Item 7-16) OBSOLETE

Please refer to the state schedule for Payroll Processing Records, SG 10-30.

 

***TIME SHEETS (Item 7-17) OBSOLETE

Please refer to the State schedules for Timekeeping Records, SG 10-29.

 

WAGE SURVEY FILES (Item 7-18)

These files contain wage survey reports and data, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need, authorization, direction, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).

Retention

Retain until completion of second succeeding wage survey and then destroy.

Suggested Primary Designation

Private.

(Approved 06/91)