Utah Department of Administrative Services

Division of Archives & Records Service

County Schedule 4 Fixed Asset Records

 

 

Annual Fixed Asset Reports (Item 4-1)

These work sheets list totals of all fixed assets, purchases, and dispositions. They are used to create annual reports.

Retention

Retain until updated or superseded and then destroy.

Suggested Primary Designation

Public.

(Approved 06/91)

 

Disposition Records (Item 4-2)

These are either forms or records completed by county agencies when county property is disposed of either by public auction, competitive bidding or destruction. Includes date, department name, description of item, value, disposition, method, and reason, condition, value and approval signature.

Retention

Retain for 3 years after disposition of property and then destroy.

Suggested Primary Designation

Public.

(Approved 06/91)

 

Equipment Inventories Files (Item 4-3)

These files contain the annual inventory of county equipment, supplies and other items owned or administered by the county.

Retention

Retain for 1 year after being reconciled with subsequent inventory and then destroy.

Suggested Primary Designation

Public.

(Approved 06/91)

 

Fixed Asset Lists (Item 4-4)

These are listings of all county property (buildings and real estate), vehicles, equipment, and furniture. Includes description, cost, date purchased, location, name of vendor, and depreciation.

Retention

Retain for 10 years and then destroy.

Suggested Primary Designation

Public.

(Approved 06/91)

 

Surplus Property Case Files (Item 4-5)

These files document the sale of surplus county property. Includes invitations, bids, acceptances, lists of materials, evidence of sales, and related correspondence.

Retention

Retain for 6 years after final payment and then destroy.

Suggested Primary Designation

Public.

(Approved 06/91)