Utah Department of Administrative Services

Division of Archives & Records Service

County Schedule 28 Planning and Zoning Records

 

 

Adopted Master Plans (Item 28-1)

These are comprehensive plans for county development adopted by the county commission. "Each county shall prepare a comprehensive general plan for: (a) the present and future needs of the county; and the growth and development of the land within the county or any part of the county" (UCA 17-27-301 (1995)). "The planning commission shall make and recommend to the [county commission] a proposed general plan for the area within the county" (UCA 17-27-302 (1995)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of counties attempting to guide land use in local jurisdictions. The plans include "planning commission's recommendations for the development of the territory covered by the plan, and may include, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environment element; (d) a public service and facilities rehabilitation, redevelopment, and conservation element; (f) an economic element; (g) recommendations for implementing the plan, including the use of zoning ordinances, subdivision ordinances, capital improvement plans, and other appropriate actions; and any other elements that the county considers appropriate" (UCA 17-27-302 (1995)). The plan may also include maps, plats, and charts.

Retention

Permanent. May be transferred to the State Archives.

Suggested Primary Designation

Public.

(Approved 03/92)

 

Aerial Photographic Maps (Item 28-2)

These are large aerial photographs of the county. They are used for informational purposes. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.

Retention

Permanent. May be transferred to the State Archives with authority to weed.

Suggested Primary Designation

Public.

(Approved 03/92)

 

Board of Adjustment Case Files (Item 28-3)

These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.

Retention

Permanent. May be transferred to the State Archives with authority to weed.

Suggested Primary Designation

Public.

(Approved 03/92)

 

***Board of Adjustment Minutes and Index (Item 28-4) OBSOLETE

Please refer to the state schedule for Open Meeting Minutes and Public Materials. SG 1-59

 

Community Development Block Grant (CDBG) Application Records (Item 28-15)

These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and re-grants. These files include the initial application, and all final reports.

Retention

Permanent. May be transferred to the State Archives with the authority to weed.

Suggested Primary Designation

Public.

(Approved 11/95)

 

Community Development Block Grant (CDBG) Administrative Records (Item 28-14)

These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and re-grants. The records include the preliminary reports, audits, certificates, maps, and related correspondence. Under the federal guidelines, agencies are required "to maintain records in sufficient detail to demonstrate compliance with the provisions" concerning affirmative action, labor, and environmental standards (24 CFR 570.611(f) (1993)).

Retention

Retain for 3 years and then destroy.

Suggested Primary Designation

Public.

(Approved 11/95)

 

Conditional Use Permit Records and Index (Item 28-5)

These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application, blueprint drawings, investigative reports, planning commission recommendations, cash receipts, and related correspondence.

Retention

Permanent. May be transferred to the State Archives with authority to weed.

Suggested Primary Designation

Public.

(Approved 03/92)

 

Planned Unit Development Case Files (Item 28-6)

These case files document the creation of Planned Unit Developments (PUDs) within the county. PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units, office, commercial, or industrial facilities. The project plans must provide for recreational areas, clubs, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal, approvals or disapprovals, and diagrams.

Retention

Permanent. May be transferred to State Archives with authority to weed.

Suggested Primary Designation

Public.

(Approved 03/92)

 

Planning Commission Minutes (Item 28-7)

These are minutes of meetings and hearings held by the planning commission. "Each county may enact an ordinance establishing a countywide planning commission or one district planning commission for each planning district" (UCA 17-27-201(1) (1995). A countywide planning commission is required to prepare and recommend general plans and amendments; zoning ordinances and maps; amendments to zoning ordinances; administers provisions of the zoning ordinance; recommends subdivision regulations plans and amendments; and advise legislative body as specified in UCA 17-27-204 (1995).

Retention

Permanent. May be transferred to the State Archives.

Suggested Primary Designation

Public.

(Approved 03/92)

 

Planning Study Reports (Item 28-8)

These are research based reports completed in-house or by outside consultants on specific planning problems or conditions. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (i.e., housing needs, transportation, geologic concerns). These reports may include recommendations and may be an extension of the master plan.

Retention

Permanent. May be transferred to the State Archives.

Suggested Primary Designation

Public.

(Approved 03/92)

 

Rezoning Records and Indexes (Item 28-9)

These files document applications to rezone property within the county. They contain the original application, review forms, maps of areas involved, copies of investigative reports, copies of planning commission minutes, notices of hearings, development agreements, copies of ordinances, and copies of county commission minutes.

Retention

Permanent. May be transferred to the State Archives with authority to weed.

Suggested Primary Designation

Public.

(Approved 03/92)

 

Site Review Planning Records (Item 28-10)

These files document the regulatory review and approval of commercial and industrial site plans by various county departments. They contain a checklist of approvals, copies of the recommendations of planning commission, cash receipts, site plan review forms, investigative reports and recommendations, building plans and related correspondence.

Retention

Permanent. May be transferred to the State Archives with authority to weed.

Suggested Primary Designation

Public.

(Approved 03/92)

 

Subdivision Review Case Files (Item 28-11)

These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards.

Retention

Permanent. May be transferred to the State Archives with authority to weed.

Suggested Primary Designation

Public.

(Approved 03/92)

 

Zoning Maps (Item 28-12)

These maps show zoning boundaries within the county. They are usually blueprint maps which show streets, property lines, zoning boundaries, and area classifications. These maps are used for reference purposes and and are frequently updated.

Retention

Permanent. May be transferred to the State Archives with authority to weed.

Suggested Primary Designation

Public.

(Approved 03/92)

 

Zoning Ordinances (Item 28-13)

These "land use and development" ordinances provide standards for development for "land use and development" within the county. They have been approved by both the planning commission and the county commission. "The planning commission shall prepare and recommend to the [county commission] a proposed zoning ordinance and maps . . . The [county commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing, the [county commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance" (UCA 17-27-402 (1995)).

Retention

Permanent. May be transferred to the State Archives with authority to weed.

Suggested Primary Designation

Public.

(Approved 03/92)