Utah Department of Administrative Services

Division of Archives & Records Service

County Schedule 12 County Attorney Records

 

 

Civil Case Files (Item 12-1)

These case files document significant civil court cases in which the county is a party or represents the interest of the State of Utah. They include case number, plaintiff, defendant, nature of case, attorney's notes, related correspondence, and final verdict. This information is largely duplicated in court files and could be weeded after the case closed.

Retention

Retain for 10 years after case closed and then destroy.

Suggested Primary Designation

Protected.

(Approved 03/92)

 

Collection Case Files (Item 12-2)

These case files document the "prosecut[ion of] all actions for the recovery of debts, fines, penalties, and forfeitures accruing to the county" (UCA 17-18-1(8)(b) (1995)). They include various court filings, attorney's notes, and final judgment.

Retention

Retain for 2 years and then destroy.

Suggested Primary Designation

Protected.

(Approved 03/92)

 

Felony Case Files (Item 12-3)

These case files document felony cases filed and prosecuted in district court. They contain the case number, defendant's name, charge, indictment and arraignment dates, plea, bond amount, trial date, verdict, and sentence. May also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.

Retention

Retain for 10 years after case closed and then destroy.

Suggested Primary Designation

Protected.

(Approved 03/92)

 

Homicide and Other Major Criminal Case Files (Item 12-4)

These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number, defendant's name, charge, dates of indictment and arraignment, plea, amount of bond, trial date, verdict, and sentence. May also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.

Retention

Permanent. May be transferred to the State Archives.

Suggested Primary Designation

Protected.

(Approved 03/92)

 

Legal Case Index (Item 12-5)

This is an index to civil and criminal (felony and misdemeanor) case files showing case number, names of defendant(s) and plaintiff(s), case type, date filed and disposed, decisions, and notations concerning case activities.

Retention

Permanent.

Suggested Primary Designation

Protected.

(Approved 03/92)

 

Misdemeanor Case Files (Item 12-6)

These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number, defendant's name, charge, dates of indictment and arraignment, plea, bond amount, trial date, verdict, and sentence. May also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.

Retention

Retain for 7 years after case closed and then destroy.

Suggested Primary Designation

Protected.

(Approved 03/92)

 

Opinions (Item 12-7)

These are the formal legal opinions written by county attorneys in response to requests received from "county, district, and precinct officers on matters relating to the duties of their respective offices" (UCA 17-18-1(8)(c) (1995)). They show date of opinion, advice or opinion, and name of requesting office or department.

Retention

Permanent. May be transferred to the State Archives.

Suggested Primary Designation

Public.

(Approved 03/92)