The following forms have been prepared for use in the records request process. While use of these forms is not mandatory, they are designed to facilitate the records request process and to ensure that all of the necessary information is provided at each step.
Records Request Forms
GRAMA Request Form for a requester to use when making an initial request for records.
GRAMA Notice of Appeal to the Chief Administrative Officer for a requester to use to appeal the denial of a request to the Chief Administrative officer, which is the first level of appeal.
GRAMA Notice of Appeal to the State Records Committee for a requester to use to appeal a chief administrative officer’s denial to the State Records Committee, which is the second level of appeal.
Note: appeals may also be made directly to district court or to local appeals boards where such have been established by ordinance.
Records Request Response Forms
GRAMA Request Notice of Denial to be used for a responder to deny access to records or requests for fee waivers
GRAMA Records Request Notice (Extraordinary Circumstances) to be used for a responder when extraordinary circumstances reasonably prohibit response within ten business days
GRAMA Records Request Notice (Referral) to be used for a responder to proclaim that the office does not maintain the requested records and to provide a referral if possible.
GRAMA Appeal Notice of Denial (State Records Committee) to be used for a chief administrative officer to notify a requester of the denial of an appeal and to note possible further appeal to the State Records Committee.
GRAMA Appeal Notice of Denial (Local appeals board) to be used for a chief administrative officer to notify a requester of the denial of an appeal and to note the possibility of further appeal to a local appeals board.
Additional Response Forms and Worksheets
GRAMA Classification Worksheet to be used as a tool to help determine the appropriate classification of records
GRAMA Fees Form to be used to calculate and record fees for records requests
GRAMA Claim of Confidentiality Form for companies who do business with government to assert a claim of business confidentiality.
Consent to Release Information to a Third Party to be used to facilitate release of private information with the subject’s consent.
GRAMA Request for Information about At-Risk Employee to be Classified as Private to be used for judges and certain law enforcement officers to request information about them to be classified as private.
Records Sharing Forms
Record Sharing Form for Contractors and Private Providers to be used to facilitate the sharing of government records with a contractor or private provider.
Record Sharing Form for Governmental Entities to be used to facilitate the sharing of government records with another governmental entity.