Utah Department of Administrative Services

Division of Archives & Records Service

Records Officer Certification

New Records Officers

A records officer is defined as “the individual appointed by the chief administrative officer of each governmental entity, or the political subdivision to work with State Archives in the care, maintenance, scheduling, designation, classification, disposal, and preservation of records” (Utah Code § 63G-2-103).

If you are an official records officer for your agency, click the link above to register. After your Chief Administrative Officer approves your appointment, you will receive a link to the certification test.

If you are not the official records officer for your agency, you may still register by clicking the link above. You will receive a link to the test after submitting the registration form.



If you previously registered as a records officer and need to certify or re-certify, use the link above to email recordstraining@utah.gov.

To check whether your agency has you listed as a records officer, find your agency here.

Effective January 1, 2013,  “Each records officer of a governmental entity or political subdivision shall, on an annual basis, successfully complete online training and obtain certification from State Archives in accordance with 63A-12-110” (Utah Code § 63G-2-108).


Prepare for the Test

You must score a 75% or higher to pass. You may take the test as many times as needed in order to pass. If you need to retake the test, the original test link should be used.