Utah Department of Administrative Services

Division of Archives & Records Service

Records Officer Certification


  • The GRAMA certification test will be unavailable from Monday, June 27 through Wednesday, June 29.
  • We apologize for any inconvenience.
  • The records management certification test will is unaffected.



New Records Officers

A records officer is “the individual appointed by the chief administrative officer... to work with State Archives in the care, maintenance, scheduling, designation, classification, disposal, and preservation of records” (Utah Code § 63G-2-103).

If you are not the official records officer for your agency, you may still register and become certified.


Prepare for the Test

You must score a 75% or higher to pass. You may take the test as many times as needed in order to pass.


Effective January 1, 2013,  “Each records officer of a governmental entity or political subdivision shall, on an annual basis, successfully complete online training and obtain certification from State Archives in accordance with 63A-12-110” (Utah Code § 63G-2-108).