Module 6: Other Provisions in GRAMA

GRAMA currently has nine parts. The parts of GRAMA not included in this training are:

Part Five, State Records Committee (63G-2-5)

The provision creates the State Records Committee, lists the membership configuration, and outlines its duties—to approve records retention and to hear appeals to records access denials. The appeals process for hearings before the state records committee is found is Part Four.

Part Six, Collection of Information and Accuracy of Records (63G-2-6)

 This provision identifies the rights of individuals about whom data is maintained, outlines how records can be amended, and explains that records must be maintained according to approved retention schedules. Government has the responsibility to ensure that the information it maintains about the public is accurate and ensure that the public has the means to identify and correct, if necessary, that information.

Part Eight, Remedies (63G-2-8)

This provision defines criminal penalties and liabilities associated with violation of the law. To protect the confidentiality of private, controlled, and protected records, GRAMA provides criminal penalties to employees who knowingly and intentionally disclose restricted records. Penalties do not apply to records not properly classified or under “whistle blowing” actions. Disciplinary actions may be taken against an employee who intentionally violates the provisions of GRAMA.

Part Nine, Public Associations (63G-2-9)

The provision states that public associations are also subject to this act in specific circumstances. This section was added to cover the committees involved in managing the 2002 Olympic winter games in Utah.

For more information about these provisions, contact the State Archives or sign up for additional training from the State Archives.