Module 3: Classification

In Part Two, GRAMA defines the structure of classification. Records are either public, and available for everyone to inspect and copy; they are private, controlled, protected under GRAMA, and disclosure is restricted; or their access is governed by court rule, another state statute, federal statute, or federal regulation, and their access is governed by that specific statute rule, or regulation. (Subsection 63G-2-201(2, 3))

Part Three of GRAMA identifies and provides general and specific direction to record classifications. Classification determines what access rights a person may have to records.

63G-2-103. Definitions.
. . . .(3) "Classification," "classify," and their derivative forms mean determining whether a record series, record, or information within a record is public, private, controlled, protected, or exempt from disclosure under Subsection 63G-2-201(3)(b).

Section 3.1 Records that must be disclosed.

GRAMA includes a list of records that must always be disclosed. (Subsection (2)) This list includes such things as:  

GRAMA also lists records that are normally public.  (Subsection (3)) These records include those for which access can be restricted if circumstances exist that make interests favoring restriction outweigh the interests favoring access.

An example of a restricted classification for these normally public records might include administrative staff manuals for the prison that include information that would potentially be dangerous in the hands of inmates. In this instance, this normally public record could be classified as protected under Section 63G-2-305(13), which protects information, which if disclosed, would jeopardize the security or safety of a correctional facility.

The examples provided here are not a complete list of records which GRAMA identifies as normally public or records that must be disclosed. Neither is the list identified in GRAMA exhaustive. Ultimately, a record is public unless otherwise expressly stated by law.